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Introducing HubScience Software I.

Updated: Mar 24

In this 3 parts blogpost series, we will show you how our software works in more details.


HubScience is a cloud based automated text mining software that processes imported documents according to the users’ preferences.


You can find all the relevant information in a short form on our website, so in this blogpost, let’s dig a little deeper. We will give you a sneak peek into our software with descriptions and pictures.


Logging In


As you log in with your email address and password, you’ll get to the dashboard.


This is the main page, and from here, you can decide where you’d like to go to.


If you haven’t already started a project, the system will automatically start you on the page where you can create one. You simply need to type in the name of your project and press the ‘New project’ button, and it will be generated using HubScience default category settings and wordpacks.




Once you have created your very first project, you will see the main page of it. Here, you need to give a description; you can invite members and add documents.



You can also see the date when the project was created, and the owner under the description.


Further below you can see the list of the members involved in your project, and next to their name, it shows you their role – where you can also change and give them a different one, their last activity, last login, and you can take action, like remove the person.




Under the Last activity sign, there is a line for each and every person. This line changes day by day in case the person does pre-annotation or annotation manually, and you can see how many actually they’ve done.



On the top of the page, there is a dropdown menu where you can easily switch between projects.



Once you want to invite a new member, you need to type in their email address. When they have signed up, the project will appear on their list and they will receive an email.


If that person has not signed up yet, an email will show up in their inbox informing about the invitation.


A member can have multiple roles: owner, admin, or member role. The owner can do everything, admin can invite others and edit the category system, the member can only annotate.


Why working with Projects?


Working with Projects allows performing the analysis in an organized way and the machine learning algorithm can be trained by topics.


This approach comes with some advantages:

  • You can invite colleagues to your project

  • You can collect and manage the interesting articles within one project

  • You can customize the annotation category system for each project

  • You can use a special dictionary for each project

  • You can see annotation statistics/analytics together with project articles


Documents panel


Once you click on the Document panel, this is what you will see.



You can start adding your documents by clicking the Add document button in the header.


The options you can choose from are as follows:

  • Online Source - (HTML format): You have to copy and paste the website reference (Url from the browser address bar) and HubScience will download and insert the full text article into the actual project. You have to have access to the full text document if a subscription is needed.

  • Upload - in case of you have pdf files locally on your computer, use this option. Please don't close the browser while the documents are being uploaded. Maximum 10 files can be uploaded.

  • New Document- you can also compose your own documents, add or edit your notes, or copy-paste fragments from any source with the built-in rich text editor.

  • Extension – You can use our extension, keep reading for more information regarding this option.



Hubscience doesn't have right to download directly from Online Journal documents which are not free to use or need the authorization to access.


But we still got you covered!


HubScience has its browser plugins for Chrome and Firefox, that you can download from here.


The plugin allows you to add your documents to a selected project within HubScience system while you are browsing an article without switching tabs. This way you can collect document faster and in a more convenient way.



When you have more uploaded documents, you can easily browse between them, and re-arrange them by:

  • Added at (date)

  • Priority

  • Rating

  • Title

  • Last Opened (date)

Last Opened is the default.


On the picture below, you can see all the information a document card can tell you.



Extra, important info: you can rate a document’s priority, which makes it easier for you later to know which one is the most important to start working on. You can choose from 3 levels: Normal, Medium, High.


Next to this on the card, you can rate the document itself, deciding how useful it is for your project.



When you start working on a document, you can see three numbers on the document card. These are:

  • All annotations

  • Different annotations

  • Manual annotations

This helps you see how diverse the article is, not simply the amount of keywords found, and how many results were found by the system and how many by the members involved in the project.



If you want to know more about one document, select it and open the sidebar, where you can see additional information that HubScience automatically collects. You can find it under the Manual, two white arrows pointing towards the middle of the page on a red background label.


You can open, or preannotate the document, or modify the basic information using the pencil icon. The pencil icon appears if you move the mouse on an editable text.

In this blogpost, you have been introduced to the very basics of how HubScience works, and have gotten to know two panels of the software. Next week, you can read about the next two panels, and get to know even more details.


If you liked this article, please press the like button, and share it with others who can be interested, but most importantly, don’t forget to come back next week!

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