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Introducing HubScience Software II.

Updated: Feb 8, 2021

This is the second part of a 3 parts blogpost series in which we show you how our software works in more details.

In the first part, we covered how to log in to the HubScience system, how you can create a project, invite members, set their roles, what sources you can use to upload documents, and how to upload them, and what you can see on the Documents panel.

In this post, we will show you how to use the Annotation tool panel and the Dictionary panel.

Annotation tool panel

As you click on the Annotation tool panel, you can see the categories in the main menu – the fields in which we have keywords. This is the basic set up that everybody can access when signing up for HubScience.

hubscience dashboard

There’s a main menu that you can expand up to 10, and under each and every one of them, you can create up to 10 sub-menus. This will give you a 100 total number in the category system.

There are specific categories for projects, and basic categories, such as Data.


Data is important for each and every project, its sub-categories are:

  • Measurable

  • Value

  • Qualitative

  • Comparison

Measurable and Values are automatically connected, Measurable is the measurable qualities in projects, Qualitative expressions shows the changes in neutral, positive and negative ways, which are not specific to a topic.

In the Additional category you can find the different manufacturers and companies, and their addresses. Description is indicative. Definition is for substances or elements that have statements as exact meanings.

Activity is, as it covers, for actions. Brick is for neutral content that connects semantic intentions and structures.

When we create rules, we can only cover a word and the one right next to it, so we can only annotate expressions if we cover neutral contents too.

Other is for everything else that you cannot put to any other. Once you processed more documents, you can double check if there are keywords and expressions that you can move into a new category after all.

Every part of this panel is editable. You can swap the order of the categories, and there’s a number in the top right corner which shows its hotkey. This is very useful when annotating manually.

Adding categories are simple and easy, you simple need to type in the name and choose a colour, and then you can set sub-categories. Use the description box to make it understandable for every member in your project.

category colours

test category

You can import and export the content of the categories, which means you can download a CSV file of the keywords and expressions that you collected, and it will be on your computer, and also, once you have a CSV file of keywords, you can upload them into our system.

download csv file

These are the categories you can use to pre-annotate your documents automatically.

Dictionary panel

In this panel, you can edit your words and expressions. On the left, you can see the list of words, which can be the basic words HubScience built in for you, or your personal set of collected words. With the little box on the top left, you can change between showing only your words, or showing them including our basic ones.

dictionary dashboard

dictionary personal keywords

There’s a dropdown menu where you can choose which categories’ words and expressions you’d like to see. You can combine them as you wish.

pick a category

It’s possible to check all the elements of the list, showing 25 at a time. Once you click on the word, you can see which category it belongs to, who and when created it.

dictionary elements

You can add synonims, abbreviations, wiki data ID, which will also be used when annotating. (For medical use: you can also check the MESH ID).

You can add new properties, just set the name and give its type (image, URL or array). This will also show when annotating and checking the sidebar.

test element

Use the search bar to find an expression or keyword faster.

In this post, we covered the Annotation tool panel, and the Dictionary panel. Next week, you can read about the last two panels.

Please give us your feedback about this post, like it and share with your friends, and don’t forget to leave a comment! See you back next week!

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